Privacy policy
How Aimbition collects, processes and protects personal data.
1. Controller
Aimbition Oy
Mikonkatu 13A
00100 Helsinki, Finland
Company ID: FI35498996
2. What is this notice for
This notice is here to inform you about how we collect, process, and store personal data we collect and follow traffic on our website. The type of personal data we collect concerns our clients, potential clients, partners, individuals who want to hear our news, as well as recruitment candidates.
We collect this data so that we can, for example, be able to respond to requests for new business, send newsletters to our subscribers, and process job applications sent to us via our website. The analytics we use on our website are for learning more about how the website is used and how we can improve it.
3. What data do we collect and how do we process it?
The following outlines the various types of personal data we process, the sources for each type of personal data, as well as the purpose and legal basis for processing said personal data.
If you are an employee of Aimbition, a recruit in our recruitment process, our client, business partner, or a representative of either, or you have subscribed to communication from us or signed up for and/or attended our events:
| Data type | Source | Purpose | Legal basis |
|---|---|---|---|
| Name | You or your organization | Provision of services, management of client relationship | Business contract or relationship |
| Contact details | You or your organization | Provision of services, management of client relationship | Business contract or relationship |
| Data relevant to the recruitment process, needed documentation, and possible links to social media profile | You or your organization | Provision of services, management of the relationship | Business contract or relationship |
| Employer or other organization | You or your organization | Provision of services, management of client relationship | Business contract or relationship |
| Information about communication and collaboration details | Communication between you and us | Provision of services, management of client relationship | Business contract or relationship |
| Event sign-ups | You | Event organisation | Sign-ups, your consent, or our legitimate interest for marketing |
| Newsletter | You or your organization | Provision of services | Business contract or relationship |
If you receive communication from us:
| Data type | Source | Purpose | Legal basis |
|---|---|---|---|
| Name | You or a contact at Aimbition | Marketing | Your consent or our legitimate interest (marketing) |
| Contact details | You or a contact at Aimbition | Marketing | Your consent or our legitimate interest (marketing) |
| Employer or other organization | You or a contact at Aimbition | Marketing | Your consent or our legitimate interest (marketing) |
| Information about communication | Communication between you and us | Marketing | Your consent or our legitimate interest (marketing) |
If you are a website visitor:
| Data type | Source | Purpose | Legal basis |
|---|---|---|---|
| IP Address | Your browsing activities | Provision of a smooth user experience on our website | Legitimate interest |
How long do we keep your data?
If you or your company is a client of Aimbition, we may process your data as long as the client relationship is in force and for a maximum of 5 years thereafter.
If you receive marketing communication from us, we may process your data until you inform us that you do not want to be on our marketing list anymore.
If you apply for a position with us, we will store your application together with your personal data for a maximum of two years for the purpose of us being able to get in contact with you should suitable positions open up.
Who processes your data? Is data processed by third parties outside the European Economic Area?
We will share your data when needed for the purposes mentioned in this privacy policy with selected employees in the Sevendos company offices (Berlin, Helsinki, Málaga), as well as with the group of Sevendos companies. When expressly required by applicable laws or public authorities, we will also need to share your personal data.
Aimbition has a legitimate interest in processing the above-listed personal data for the purposes described above. This interest is based on your connection with us and concerns, e.g., your position in a company related to us or your direct request to us.
Aimbition uses the following companies for the processing of data:
| Service provider | Purpose | Location | Read more |
|---|---|---|---|
| Hubspot | Used for client relationship management | European Commission standard contractual data protection clauses, which have been approved by the European Commission | legal.hubspot.com/privacy-policy |
| Google G-Suite | Email accounts and document management | European Commission standard contractual data protection clauses, which have been approved by the European Commission | cloud.google.com/security/gdpr/ |
| Google Analytics | Website usage analytics | European Commission standard contractual data protection clauses, which have been approved by the European Commission | support.google.com/analytics/answer/6004245?hl=en |
| Typeform | Collecting feedback and survey responses | European Commission standard contractual data protection clauses, which have been approved by the European Commission | help.typeform.com/hc/en-us/articles/360029580771-What-is-GDPR |
4. Cookies and analytics
We use cookies on our website to improve its user experience. Cookies are small text files that a browser saves on your device, and they are used, for example, when a service wants to save your information when moving from one website to another. If you do not want to use cookies, you can change your cookie settings at any time in your browser. Please note that disabling cookies might impact how our website functions.
All the details of how we use cookies and how you can manage them can be found on our website.
5. What rights do you have?
You have the right to request access to, erase, and correct your personal data as held and processed by Aimbition, as well as to send us any other requests based on the applicable data protection laws (e.g., request restriction of processing of the data). Further, you always have the right to prohibit us from sending newsletters or other marketing messages to you. Please send any requests concerning your data to the email addresses set out above in Section 2.
Data protection laws are supervised in Finland by the Finnish Data Protection Ombudsman. If you have questions belonging to the jurisdiction of the Data Protection Ombudsman, or if you wish to lodge a complaint regarding the processing of personal data, you may contact the Data Protection Ombudsman’s office as instructed at www.tietosuoja.fi.
In Germany, if you wish to lodge a complaint, you can do it with the Bundesbeauftragter für den Datenschutz und die Informationsfreiheit (Federal Commissioner for Data Protection and Freedom of Information).
6. How do we secure your data?
We consider all personal data we collect to be confidential. Your data can only be accessed by the Aimbition employees or our group company employees when it is necessary for them to perform their work related to your data.
The network and equipment of Aimbition and its partners have been secured by using appropriate measures to protect the personal data against unauthorized access and accidental or unlawful destruction, alteration, disclosure, transfer, or other unlawful forms of processing.
7. Changes to this Privacy Notice
We may update this Privacy Notice as we improve our website and operations. The updated notice will be made available on our website.
Questions about your data?
Write to us at info@aimbition.com and we will get back to you.